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EA & Front Office Executive (Contract)

EA & Front Office Executive (Contract)

  • Position: EA & Front Office Executive (Contract)
  • Department: Administration
  • Location: Bengaluru
  • Country: India

Description

Maintain the professionalism and skills (time management, attention to detail, handling confidential information and diligent handling of sensitive issues), Should be a go-getter, should think out of the box (find solutions), Should be proactive & take up new responsibilities / assignments

Responsibilities

  • Greet clients and set a positive office atmosphere with Pleasing personality- Visitor Management
  • Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
  • Answer the phone, take messages, and redirect calls to appropriate offices staff, answer questions and address complaints
  • Organize and maintain files and records, update when necessary
  • Create and maintain updated documents and spreadsheets
  • Prepare outgoing envelopes, packages, Couriers etc.)
  • Operate office equipment, such as photocopier, printers, Scanner etc.
  • Receive Admin Bills and maintain record then send it to Finance department
  • Supervising Housekeeping contract staff and maintain office cleanliness
  • Record meeting minutes and arrange digital calls if required (Zoom/Microsoft).
  • Perform inventory of office supplies, Pantry & stationery and order what is needed
  • Ordering Birthday Cake, Bouquet for staff birthday (Special events)
  •  Coordinate with food vendors for office staff day to day food supply to office canteen for Lunch.
  • Take up other duties as assigned (Assist for Monthly reports)
  • Calendar management & reminding events for the day 
  • Coordinate / scheduling required Teleconferences
  • Monthly Reports preparation & sending it as per scheduled timeline
  • Event Management support for Company
  • Working on Travel Plans of Managers with necessary travel itinerary
  • Assisting of necessary VISA Arrangements
  • Coordinating with MIS Department for any necessary MIS Support required from time to time
  • Attending Meetings, preparing MOM and circulating it to concerned and circulating Minutes
  • Screening Calls, communicating messages to Managers
  • Checking / answering mails from time to time
  • Fixing & managing appointments for Managers
  • Should be able to handle things independently
  • Talking dictations, transcribing and sending it to concern
  • Coordinating with Finance for Expenses / Claims of Managers
  • Any other tasks assigned by Managers to be handled from time to time

Requirements

  1. Any Graduate / Postgraduate
  2. Age group: Within 32 years
  3. Should possess good communication skills with pleasing personality
  4. Should have experience of min. 3-4 years working with Senior Managers
  5. Should have language proficiency in English, Hindi & Kannada
  6. Prior experience working as Executive Assistant required
  7. Should have Computer skills – good in MS Word, MS Excel & MS Power Point

Contact Info

If you meet these requirements, please submit your resume to careersindia@alltech.com

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