EA & Front Office Executive (Contract)

Responsibilities

• Greet clients and set a positive office atmosphere with Pleasing personality- Visitor Management
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Answer the phone, take messages, and redirect calls to appropriate offices staff, answer questions and address complaints
• Organize and maintain files and records, update when necessary
• Create and maintain updated documents and spreadsheets
• Prepare outgoing envelopes, packages, Couriers etc.)
• Operate office equipment, such as photocopier, printers, Scanner etc.
• Receive Admin Bills and maintain record then send it to Finance department
• Supervising Housekeeping contract staff and maintain office cleanliness
• Record meeting minutes and arrange digital calls if required (Zoom/Microsoft).
• Perform inventory of office supplies, Pantry & stationery and order what is needed
• Ordering Birthday Cake, Bouquet for staff birthday (Special events)
•  Coordinate with food vendors for office staff day to day food supply to office canteen for Lunch.
• Take up other duties as assigned (Assist for Monthly reports)
• Calendar management & reminding events for the day 
• Coordinate / scheduling required Teleconferences
• Monthly Reports preparation & sending it as per scheduled timeline
• Event Management support for Company
• Working on Travel Plans of Managers with necessary travel itinerary
• Assisting of necessary VISA Arrangements
• Coordinating with MIS Department for any necessary MIS Support required from time to time
• Attending Meetings, preparing MOM and circulating it to concerned and circulating Minutes
• Screening Calls, communicating messages to Managers
• Checking / answering mails from time to time
• Fixing & managing appointments for Managers
• Should be able to handle things independently
• Talking dictations, transcribing and sending it to concern
• Coordinating with Finance for Expenses / Claims of Managers
• Any other tasks assigned by Managers to be handled from time to time