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Administrative Assistance/Office Coordinator

Administrative Assistance/Office Coordinator

  • Position: Administrative Assistance/Office Coordinator
  • Department: Feed Division
  • Location: Calgary, Alberta
  • Country: Canada

Description

Alltech is a leading global biotechnology company whose mission is to improve the health and performance of people, animals and plants through natural nutrition and scientific innovation. Our technologies and support programs enable farmers to realize greater efficiency, profitability and sustainability on their farms.

At the heart of Alltech is an entrepreneurial journey.

In the 1970s, our founder, Dr. Pearse Lyons, immigrated to the United States with a dream: to sustain our planet and all things living on it. As an Irish scientist, he saw an opportunity to apply his yeast fermentation expertise to animal nutrition challenges, and his dream became a reality when he founded Alltech in 1980 with just $10,000.

Today, a global team of more than 6,000 people around the world shares this vision of sustaining and nourishing the world’s plants, animals and people. With the advent of new agriculture technologies, the adoption of improved farm management practices, and above all, the ingenuity inherent in the human spirit, a world of abundance could be ours. Join us as we work together for a Planet of Plenty.

(www.alltech.com/Canada)

Responsibilities

Administration

  • Transcription of e-mail and correspondence, ensuring e-mail, phone and other messages are delivered in a timely manner
  • Special projects (meetings, various projects)
  • Effectively interface with every level of the organization including sales team, researchers and executives across the world
  • Prepare daily, weekly, monthly and quarterly reports as requested
  • Ensure personnel files are up to date and secure
  • Communicate vital company policies and latest information to the territory team
  • Notify the appropriate people of a new hire, termination, etc.

Office Coordination

  • Providing office services to the sales and marketing team in their region including but not limited to; maintaining the office, scheduling, accommodating customer requests, letters/emails, weekly reporting, setting up meeting rooms, webinars, teleconferences, corporate visits, etc.
  • General reception duties including; answering phones, greeting visitors to office, courier service, filing, preparation of sales reports and various professional correspondence
  • Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency
  • Maintain customer lists and assist with mass mailings

Sales Support

  • Arrange travel for territory team when requested
  • Prepare and submit territory team expenses as requested
  • Prepare and send monthly calendar(s) for regional Manager
  • Coordinate consultant schedules and travel when visiting the territory
  • Create presentations and draft correspondence for management

Requirements

Qualifications

  • 3 to 5 years Administrative Assistant experience or related role
  • Ability to effectively interact with all levels of employees and customers
  • Resourceful, proactive, assertive, detail oriented and energetic
  • Self-starter, high level of motivation, ability to work independently and also as a member of a team
  • Excellent verbal, written and oral communications
  • Excellent organization and follow up skills
  • Ability to manage multiple assignments
  • Must be able to work well under pressure and in tight time constraints
  • Superior time management skills
  • Strong knowledge of Excel and Power Point based programs is essential

Computer skills:    Advanced Microsoft Office skills – PowerPoint, Word, Excel; transcription skills; typing minimum 70 wpm

More Info

Alltech offers a comprehensive benefit package and an atmosphere for professional and personal development. We are an equal opportunity employer and do not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, or veteran status.

Contact Info

Please send resumes to canada@alltech.com. No phone calls please.